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Journal Articles GigaScience Year : 2021

Centering inclusivity in the design of online conferences - An OHBM - Open Science perspective

Elizabeth Levitis (1, 2) , Cassandra Gould van Praag (3) , Remi Gau (4) , Stephan Heunis (5) , Elizabeth Dupre (6) , Greg Kiar (6) , Katherine Bottenhorn (7) , Tristan Glatard (8) , Aki Nikolaidis (9) , Kirstie Jane Whitaker (10) , Matteo Mancini (11, 12, 13) , Guiomar Niso (14, 15) , Soroosh Afyouni (3) , Eva Alonso Ortiz (13) , Stefan Appelhoff (16) , Aurina Arnatkeviciute (17) , Melvin Selim Atay (18) , Tibor Auer (19) , Giulia Baracchini (6, 20) , Johanna Margarete Marianne Bayer (21, 22) , Michael J. S. Beauvais (6) , Janine Diane Bijsterbosch (23) , Isil Poyraz Bilgin (24) , Saskia Bollmann (25) , Steffen Bollmann (25) , Rotem Botvinik-Nezer (26) , Molly Bright (27) , Vince Calhoun (28) , Xiao Chen (29, 30) , Sidhant Chopra (17) , Hu Chuan-Peng (31) , Thomas Close (32) , Savannah Cookson (33) , Cameron Craddock (34) , Alejandro de La Vega (34) , Benjamin de Leener (13, 35) , Damion Demeter (34) , Paola Di Maio (36) , Erin Dickie (37, 38) , Simon Eickhoff (39, 40) , Oscar Esteban (41) , Karolina Finc (42) , Matteo Frigo (43, 44) , Saampras Ganesan (21) , Melanie Ganz (45, 46) , Kelly Garner (25, 47) , Eduardo Garza-Villarreal (48) , Gabriel Gonzalez-Escamilla (49) , Rohit Goswami (50, 51) , John David Griffiths (38, 37) , Tijl Grootswagers (52) , Samuel Guay (53) , Olivia Guest (54) , Daniel Handwerker (1) , Peer Herholz (6) , Katja Heuer (55, 56) , Dorien Huijser (57, 58) , Vittorio Iacovella (59) , Michael Joseph (37) , Agah Karakuzu (13, 60) , David Keator (33) , Xenia Kobeleva (61, 62) , Manoj Kumar (63) , Angie Laird (7) , Linda Larson-Prior (64, 65) , Alexandra Lautarescu (66) , Alberto Lazari (3) , Jon Haitz Legarreta Gorroño (67) , Xue-Ying Li (30, 29, 68) , Jinglei Lv (32) , Sina Mansour (21) , David Meunier (69) , Dustin Moraczewski (1) , Tulika Nandi (3) , Samuel Nastase (63) , Matthias Nau (1, 56) , Stephanie Noble (70) , Martin Norgaard (71, 72) , Johnes Obungoloch (73) , Robert Oostenveld (54, 74) , Edwina Orchard (17) , Ana Luísa Pinho (75) , Russell Poldrack (71) , Anqi Qiu (76, 77) , Pradeep Reddy Raamana (78) , Ariel Rokem (79) , Saige Rutherford (80, 81) , Malvika Sharan (10) , Thomas Shaw (25) , Warda Syeda (21) , Meghan Testerman (63) , Roberto Toro (82) , Sofie Valk (56, 40) , Sofie van den Bossche (83) , Gael Varoquaux (75, 20) , Frantisek Vasa (66) , Michele Veldsman (3) , Jakub Vohryzek (3, 68) , Adina Svenja Wagner (40) , Reubs Walsh (84) , Tonya White (85) , Fu-Te Wong (86, 38) , Xihe Xie (33, 87) , Chao-Gan Yan (29, 30, 88) , Yu-Fang Yang (89) , Yohan Yee (38, 90) , Gaston Zanitti (75) , Ana van Gulick (91) , Eugene Duff (3) , Camille Maumet (92)
1 NIMH - National Institute of Mental Health
2 UCL - University College of London [London]
3 University of Oxford
4 UCL - Université Catholique de Louvain = Catholic University of Louvain
5 TU/e - Eindhoven University of Technology [Eindhoven]
6 McGill University = Université McGill [Montréal, Canada]
7 FIU - Florida International University [Miami]
8 Concordia University [Montreal]
9 Child Mind Institute
10 The Alan Turing Institute
11 University of Sussex
12 Cardiff University
13 EPM - École Polytechnique de Montréal
14 Indiana University [Bloomington]
15 UPM - Universidad Politécnica de Madrid
16 Max Planck Institute for Human Development
17 Monash University [Melbourne]
18 METU - Middle East Technical University [Ankara]
19 UNIS - University of Surrey
20 Montreal Neurological Institute and Hospital
21 University of Melbourne
22 Orygen Youth Health Research Centre [Melbourne]
23 Washington University School of Medicine in St. Louis
24 UOR - University of Reading
25 UQ [All campuses : Brisbane, Dutton Park Gatton, Herston, St Lucia and other locations] - The University of Queensland
26 Dartmouth College [Hanover]
27 Northwestern University [Evanston]
28 Georgia State University
29 Institute of Psychology [Beijing]
30 UCAS - University of Chinese Academy of Sciences [Beijing]
31 NNU - Nanjing Normal University
32 The University of Sydney
33 UC - University of California
34 University of Texas at Austin [Austin]
35 CHU Sainte Justine [Montréal]
36 IGDORE - Institute for Globally Distributed Open Research and Education
37 CAMH - Centre for Addiction and Mental Health [Toronto]
38 University of Toronto
39 Heinrich Heine Universität Düsseldorf = Heinrich Heine University [Düsseldorf]
40 Jülich Research Centre
41 UNIL - Université de Lausanne = University of Lausanne
42 Nicolaus Copernicus University [Toruń]
43 UniCA - Université Côte d'Azur
44 ATHENA - Computational Imaging of the Central Nervous System
45 Rigshospitalet [Copenhagen]
46 UCPH - University of Copenhagen = Københavns Universitet
47 University of Birmingham [Birmingham]
48 UNAM - Universidad Nacional Autónoma de México = National Autonomous University of Mexico
49 JGU - Johannes Gutenberg - Universität Mainz = Johannes Gutenberg University
50 University of Iceland [Reykjavik]
51 IIT Kanpur - Indian Institute of Technology Kanpur
52 Western Sydney University
53 UdeM - Université de Montréal
54 Radboud University [Nijmegen]
55 CRI - Centre de Recherche Interdisciplinaire / Center for Research and Interdisciplinarity [Paris, France]
56 IMPNSC - Max Planck Institute for Human Cognitive and Brain Sciences [Leipzig]
57 Erasmus University Rotterdam
58 Universiteit Leiden = Leiden University
59 UNITN - Università degli Studi di Trento = University of Trento
60 UQAM - Université du Québec à Montréal = University of Québec in Montréal
61 University Hospital Bonn
62 DZNE - German Research Center for Neurodegenerative Diseases - Deutsches Zentrum für Neurodegenerative Erkrankungen
63 Princeton University
64 UAMS - University of Arkansas for Medical Sciences
65 Arkansas Children's Research Institute
66 King‘s College London
67 UdeS - Université de Sherbrooke
68 Aarhus University [Aarhus]
69 INT - Institut de Neurosciences de la Timone
70 Yale University [New Haven]
71 Stanford University
72 Copenhagen University Hospital
73 MUST - Mbarara University of Science and Technology [Mbarara]
74 Karolinska Institutet [Stockholm]
75 Université Paris-Saclay
76 NUS - National University of Singapore
77 JHU - Johns Hopkins University
78 PITT - University of Pittsburgh
79 University of Washington [Seattle]
80 Radboud University Medical Center [Nijmegen]
81 University of Michigan [Ann Arbor]
82 IP - Institut Pasteur [Paris]
83 UGENT - Universiteit Gent = Ghent University
84 VU - Vrije Universiteit Amsterdam [Amsterdam]
85 Department of Public Health, Erasmus University Medical Centre, Rotterdam
86 Academia Sinica
87 Weill Medical College of Cornell University [New York]
88 CAS - Chinese Academy of Sciences [Beijing]
89 University of Würzburg
90 SickKids - The Hospital for sick children [Toronto]
91 CMU - Carnegie Mellon University [Pittsburgh]
92 Empenn - Neuroimagerie: méthodes et applications
Tristan Glatard
Kirstie Jane Whitaker
Tibor Auer
  • Function : Author
Rotem Botvinik-Nezer
Hu Chuan-Peng
Manoj Kumar
  • Function : Author
Russell Poldrack
Ariel Rokem
Roberto Toro
Adina Svenja Wagner
Eugene Duff
  • Function : Author
Camille Maumet

Abstract

As the global health crisis unfolded, many academic conferences moved online in 2020. This move has been hailed as a positive step towards inclusivity in its attenuation of economic, physical, and legal barriers and effectively enabled many individuals from groups that have traditionally been underrepresented to join and participate. A number of studies have outlined how moving online made it possible to gather a more global community and has increased opportunities for individuals with various constraints, e.g., caregiving responsibilities.Yet, the mere existence of online conferences is no guarantee that everyone can attend and participate meaningfully. In fact, many elements of an online conference are still significant barriers to truly diverse participation: the tools used can be inaccessible for some individuals; the scheduling choices can favour some geographical locations; the set-up of the conference can provide more visibility to well-established researchers and reduce opportunities for early-career researchers. While acknowledging the benefits of an online setting, especially for individuals who have traditionally been underrepresented or excluded, we recognize that fostering social justice requires inclusivity to actively be centered in every aspect of online conference design.Here, we draw from the literature and from our own experiences to identify practices that purposefully encourage a diverse community to attend, participate in, and lead online conferences. Reflecting on how to design more inclusive online events is especially important as multiple scientific organizations have announced that they will continue offering an online version of their event when in-person conferences can resume.
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Dates and versions

inserm-03221005 , version 1 (20-08-2021)

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Elizabeth Levitis, Cassandra Gould van Praag, Remi Gau, Stephan Heunis, Elizabeth Dupre, et al.. Centering inclusivity in the design of online conferences - An OHBM - Open Science perspective. GigaScience, 2021, 10 (8), ⟨10.1093/gigascience/giab051⟩. ⟨inserm-03221005⟩
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